All modern organizations need to protect their physical and IP assets along with ensuring the safety of their employees by controlling movement of people with pre-defined rules. Kenya Gadgets provides comprehensive and flexible Hikvision Access Control software solution – that has been specifically designed to meet the access control needs of any organization, irrespective of its size, layout, locations and timings. This solution allows organization to control access on three dimensions simultaneously – user, zone and time, by answering the three fundamental questions – who, where and when.
- Clocking in and out
This is an attendance management essential – employees should be able to clock in, register break periods, and clock out after the workday is complete, using either magnetic card readers or personalized phone numbers. Card readers are useful because they reduce the risk of fraud or “proxy” clocking in.
- Leave management
Leave management is another area where your attendance management system should play a role. A missed day shouldn’t automatically register as “absent”; instead, the employee should be alerted to apply for leave or make any special attendance requests (such as half-day).
- Payroll integration
If your attendance management system is linked to payroll, compensation is calculated as per the time put in, reconciling any approved leaves or paid time off (PTO). Remember, this doesn’t just mean daily payroll. A genuinely useful software will support hourly compensation and flexible payments as well
Creating and maintaining employee attendance records is a key HR responsibility in any organization. Basic report generation, such as the number of hours, overtime, missed days, etc., should be available in an exportable report format.
- Biometric attendance
Biometric attendance is excellent if you have a large workforce with specific clock-in and clock-out timelines. For example, a contact center will have a nine-hour shift employing over a hundred agents. Biometric technology eliminates the risk of fraud by using the employee’s fingerprint or other personal identification for attendance authorization.
- Missed clock-in alerts
Frequently, an employee might forget to clock in after taking a break or skip clocking out in a rush to leave after the workday. Automated alerts will inform managers/employees of these anomalies, requesting immediate action.
- Calendar integration
An attendance management system can also be synced with digital calendars such as Google Calendar, Outlook, and the like. This lets everyone on the team know about a person’s availability. Calendar integrations are especially relevant for remote teams where you can simply check on a person’s attendance via a shared calendar.
- Mobile and cloud support
A cloud-based attendance management system is widely accessible from any device. This also implies a browser integration – which means the system can be opened without installing an app. Also, a mobile platform could help boost field workers and remote employee productivity, enabling accurate attendance capture from any location.
- Employee self-service
Self-service is a game-changer for your attendance management system. Your employees no longer need to clock in at the office doorway – instead, they can sit at their desks (on-premise or remote) and log in using an app/browser. Leave requests, corrections to attendance records, and self-compliance can also be performed without the intervention of HR or a manager.
- Advanced analytics
Attendance management systems powered with advanced analytics offer granular visibility into attendance patterns, highlighting those who frequently put in overtime or diverge from scheduled hours. Behaviors like these can be duly noted and rectified, upholding optimal productivity levels in the office.
- Access control per user, time period and area
- Additional security is ensured by taking biometrical data (Palm Vein, Fingerprint)
- Possibility of additional protection of sensitive areas using „Advanced Access Control “
- IP based architecture for increased reliability and scalability
- Centralized monitoring and control of multiple devices and locations
- Notification of the system operation in real time
- Integration with the firefighting and other technical security systems
- Centralized working hours control simultaneously at several locations
- Working hours control of each individual employee
- Recording of shift and overtime work
- Notifications of schedule change and other parameters
- Generating of specifically adjusted reports
- Integration with payroll system and human resources management
- Costs optimization